Layered logo showing a teal stream in an "S" shape with teal water drops falling vertically along the stream and "SteadyStream BILLING” text beneath in modern sans serif font for mental health insurance billing services.

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Services We Offer

All packages include ongoing commercial insurance billing support for psychotherapists in private practice:

  • Biweekly insurance claim submission

  • Eligibility verification

  • Claim-related denial follow-ups and resubmissions

  • Pre-payment and post-payment claim reviews

  • Monthly claim summary reports

  • Flexible contract requesting 30 days’ notice to cancel

  • Backlogged claims for an additional fee, which we’ll always discuss in advance

We offer clear, flat monthly rates made possible by working within your established therapy practice management system (PMS):

  • SimplePractice

  • TherapyNotes

  • Sessions Health

Our familiarity with these platforms allows us to work efficiently, reduce administrative time, and keep your costs predictable. If you use a different system, we’re happy to learn it, though additional onboarding time may be required at no extra charge.

Services We Don’t Currently Offer

  • copay, coinsurance, and private-pay billing

  • applying for credentials and EHR/PMS setup

  • appealing clinical-related denials

  • claims with medication management (E/M) services

  • At this time, we don’t work with government-based insurance carriers such as Medicare, Medicaid, or TRICARE.

  • At this time, we don’t support provisionally licensed clinicians billing under a supervisor's NPI.

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  • Up to 65 claims/month (on average)

    Perfect for newer or lower-volume practices seeking consistent, reliable claims support.

    At typical reimbursement rates, this represents roughly 4–6% of monthly revenue.

  • 66–125 claims/month (on average)

    Designed for growing practices ready to streamline operations and stabilize cash flow.

    With increased claim volume, we ensure timely submissions and consistent reimbursement so your revenue scales smoothly with your caseload.

    Approximately 3–5% of monthly revenue at common reimbursement rates.

  • 126–150 claims/month (on average)

    For established practices that need dependable, high-volume billing support.

    We provide structure, efficient billing processes to help maintain a steady, predictable revenue stream as your practice expands.

    Typically 3–5% of monthly revenue, maximizing profitability.

Our Process

  • A person wearing a yellow knitted sweater types on a laptop at a desk with a coffee mug and spiral notebook, wearing a wristwatch and engagement ring

    Step 1

    Contact Us

    Reach out by phone, email, or by submitting a contact form on our website. We’ll follow up within 2 business days or less to learn more about your practice.

  • Two people sitting at a wooden table holding coffee mugs, one with a patterned shirt holding black coffee and the other holding a latte with latte art

    Step 2

    Share Your Needs

    We’ll follow-up in whatever way works best for you, whether that’s a call, email, or online chat, to understand your current claim workflow, volume, and goals.

  • Handshake between two people across a desk with a laptop and notebook, symbolizing a business agreement

    Step 3

    Get Set Up

    We’ll send an independent contractor agreement for your review. You’re welcome to ask questions or request adjustments before signing. Once everything feels right, we’ll get started.

Contact Us